1. Location, Date and Hours of Exhibits: See Page 4.
2. Exhibit Space Rental Fee: The rental fee for exhibit space
is set forth in the Contract for Exhibit Space and includes
standard drapery equipment, a draped table, two plastic side
chairs and an identification sign.
3. Payment Terms: Payment in full for exhibit booth(s) is required
to reserve booth space. The full payment must be received
with application of contract or the contract will be considered
null and void. Checks will be deposited when received for
convenience and security. All payments will be promptly
reimbursed if this contract is rejected by the ISDA. Make
checks payable to ISDA and mail to: 1220 W. Hays Street,
Boise, ID 83702.
4. Assignment of Exhibit Location: ISDA will make every effort to
comply with requests for assignment of exhibit space based
upon policies established by ISDA. Exhibit space will be
assigned on a first payment first reservation basis.
5. Location of Exhibits: The Exposition will be held in the Boise
Centre. All measurements and exhibit space layouts shown
on the floor plan are as accurate as possible. ISDA reserves
the right to make modifications and change exhibit space
assignments as necessary or to adjust the floor plan at any
time to meet the needs of ISDA, exhibitors, and the exhibits.
6. Exhibitor Registration: Exhibitor registration is included in the
rental fee for the exhibiting company and their representatives.
See page 5, “Registration of Exhibit Personnel” for details.
7. Exhibit Space and Service Information: Exhibitors agree to be
bound by all rules and regulations as may be established from
time to time by ISDA and set forth in the exhibitor bulletins
as updated and amended. ISDA will furnish exhibitors with
the name of an exhibit space contractor prepared to furnish
all services customarily required within a reasonable time
prior to the commencement of the convention. Complete
shipping instructions and information regarding furniture
rental, electrical work, telephone installation, plumbing,
labor for erecting and dismantling exhibits, drayage, etc.,
will be forwarded to exhibitors in advance. ISDA assumes
no responsibility or liability for any of the foregoing services
performed or materials delivered and exhibitor agrees to hold
ISDA harmless from any liability there from.
8. Move In and Move Out Times: Exhibitors may install beginning
June 12, 2019 at 3:00 p.m. Exhibits must be in place by 8:00
p.m., June 12, 2019. Dismantling must not begin until 1:00
p.m., June 14, 2019 and all exhibits must be removed by 6:00
p.m., June 14, 2019. Materials not removed by this time will
be removed and put into storage at exhibitor’s expense. Exact
hours of installation and dismantling are subject to change at
the discretion of ISDA.
(a) In the event the exhibitor cancels all, or part, of exhibit space
contracted hereunder, the following provisions shall apply: (I)
If written notice of cancellation is received by ISDA prior to
March 1, 2019, exhibitor shall pay a cancellation fee equal to
one-third of the canceled exhibit space rental fee. (II) If written
notice is received by ISDA on or after March 1, 2019, the
exhibitor shall pay a cancellation fee equal to the full rental fee
of the canceled exhibit space. (III) Whenever the cancellation
fee payable hereunder shall exceed the total of payments
Rules, Regulations,Terms & Conditions
already made to ISDA, exhibitor shall promptly pay to ISDA
the balance of such fee. All payments made to ISDA under
this Contract for Exhibit Space shall be deemed fully earned
and non-refundable when made in consideration of expenses
incurred by ISDA and ISDA’s lost or deferred opportunity
to provide exhibit space to others, and all cancellation fees
that may become due hereunder are acknowledged by the
exhibitor to constitute liquidated damages.
(b) If exhibit space is not occupied by the exhibitor by 8:00 p.m.,
June 12, 2019, exhibitor shall be deemed to have canceled
the exhibit space contracted for, and ISDA shall have the right
to use such space as it deems appropriate.
(c) If the exhibitor does not make full payment when due under
the terms of this contract, ISDA may terminate this contract
and the exhibitor shall be responsible for full payment due to
(d) Exhibitor shall be responsible for payment of the total exhibit
space rental fee whether the convention is canceled, delayed,
or relocated, in whole or in part, as a result of riot, strike, civil
disorder, act of war, act of God, or any other cause of any kind
whatsoever not within ISDA’s control.
10. Use of Space:
(a) All demonstrations and other promotional activities must be
relevant to the exhibitors’ products and shall not be made
primarily to attract or amuse. Sufficient space must be
provided within the exhibit booth to contain persons watching
demonstrations and other promotional activities. Each
exhibitor is responsible for keeping the aisle or aisles near his
booth free of congestion due to his demonstration or other
(b) No exhibitor shall assign, sublet or share the space allotted.
Exhibitors must show only goods manufactured or dealt by
them in the regular course of their business. Distribution of
circulars or promotion material may be made only within the
booth assigned to the exhibitor presenting such material.
(c) Exhibitors must finish the back portion of their exhibit so it
will not be objectionable to adjacent exhibitors. Management
reserves the right to have such finishing done, billing the
exhibitor for charges incurred. No built-up exhibits or other
company name or advertising is allowed except as specifically
described below. In booths around the perimeter of the
exhibition center, backgrounds on the booth backline may
extend up to but not exceed 8 feet in height. Sidewalls may
not be higher than 8 feet from the booth backing one-half
the depth of the booth and from that point to the aisle to a
maximum of 36 inches. Exhibitors may not hang items from
11. Restrictions in Operation of Exhibits: The management
reserves the right to restrict exhibits which, because of noise,
method, operation, materials, violation of these regulations,
or for any reason, become objectionable, and also to
prohibit or to evict any exhibit which, in the opinion of the
management, may detract from the general character of the
exhibit as a whole. This reservation includes persons, things,
conduct, printed matter, or anything of a character which the
management determines is objectionable to the exhibit. In the
event of such restriction or eviction, the ISDA is not liable for
any refunds or rentals or other exhibit expenses.
DISTRIBUTION OF FOOD AND/OR BEVERAGE BY ANY EXHIBITOR IS PROHIBITED IN THE EXHIBIT HALL.
12. Taxes, Licenses and Applicable Laws: Exhibitor shall be
responsible for obtaining any licenses, permits or approvals
required under local or state law applicable to their activity at
the convention. Exhibitor shall be responsible for obtaining
any tax identification numbers and paying all taxes,
license fees or other charges that shall become due to any
government authority in connection with their activities at
the convention. Exhibitor is responsible for abiding by and
observing all laws, rules, regulations of the state, county, city
and departments thereof.
13. Liability: Neither ISDA nor its agents or representatives will be
responsible for any injury, loss or damage that may occur to
the exhibitor or to the exhibitor’s employees or property from
any cause whatsoever. Under no circumstances will ISDA
be liable for lost profits or other incidental or consequential
damages. Exhibitor shall obtain, at its own expense, adequate
insurance against any such injury, loss or damage. ISDA
shall not be liable for failure to perform its obligations under
this contract as a result of strikes, riots, acts of God, or any
other cause beyond its control. Anyone visiting, viewing or
otherwise participating in the exhibitor’s exhibit is deemed
to be the invitee or licensee of the exhibitor, rather than the
invitee or licensee of ISDA. ISDA shall not be liable for any
injury whatsoever to property of the exhibitor or to persons
conducting or otherwise participating in the conduct of the
exhibit or to invitees or guests of the exhibitor. Exhibitor
agrees to abide by existing agreements and regulations
covering the use of services or labor in the conference and
exhibit facility. The exhibitor assumes full responsibility and
liability for the acts or omissions of its agents, employees or
independent contractors, whether acting within or without the
scope of their authority and agrees to save harmless ISDA and
the exhibit hall from responsibility or liability resulting directly
or indirectly, which arise from such acts or omissions. There
is no other agreement or warranty between the exhibitor and
ISDA except as set forth in this document. The rights of ISDA
under this contract shall not be deemed waived except as
specifically stated in writing and signed by master convention
committee or convention manager.
14. Security and Insurance: The exhibitor is solely and fully
responsible for its own exhibit materials and should insure its
exhibits against loss or damage from any cause whatsoever.
Exhibit hall doors will be locked at night. All property of an
exhibitor is understood to remain in its care, custody, and
control in transit to and from or within the confines of the
exhibit hall. Security for exhibits located outside the Hotel/
Resort may not be available.
15. Care of Building and Equipment: Exhibitors or agents must
not injure or deface the walls or floors of the building, the
exhibit spaces, or the equipment of the exhibit spaces. When
such damage appears, the exhibitor is liable to the owner of
the property so damaged. All materials used in decoration
must be flame proofed. Electrical wiring must conform to the
National Electrical Safety Codes and all other applicable rules,
regulations, fire laws, and other laws of the city in which the
exposition is located, and of any other government authority
maintaining jurisdiction over the said exposition facility, which
affect the installation, conduct and disassembly of the exhibit.
Combustible materials or explosives are not permitted in the
exhibit hall. The exhibitor shall also comply with all reasonable
requests of officials of the exhibit hall and ISDA with respect
to the installation, conduct, and disassembly of its exhibit.
16. Violations of Contract, Rules or Regulations: Exhibitor
expressly agrees to permit ISDA to close an exhibit at any
time for failure of exhibitor or any of its officers, agents,
employees, or other representatives to perform, meet or
observe any terms or conditions set forth herein. Any disputes
arising from or resulting from this contract shall be brought
exclusively in the Circuit Court of Ada County, Idaho, and
governed in all respects by the laws of the State of Idaho.
17. These regulations become a part of the contract between
the exhibitor and the Idaho State Dental Association and
have been formulated for the best interest of all concerned.
All points not covered are subject to the decision of the